Planning Beats
Get set up free
NewAI scans your website and sets you up in minutes, not weeks

Your set starts long
before you press play.

DJ business management software that runs the whole job, from the first enquiry to the music on the night. Built for solo DJs and multi-ops, so it grows as you do. Seen, booked and paid like the professional you already are.

Seven days free, no card. A setup wizard walks you through it, or join a free live session and we’ll do it with you.

DR JM SK TW +
on Trustpilot
“…giving clients that feeling of ‘wow, this DJ really knows what he’s doing.’” Ellis Bland, verified review
app.planningbeats.com
Planning Beats booking manager: a wedding timeline, music and questions
The client music planner on a phone: song suggestions marked must play
app.planningbeats.com
An automation in Planning Beats: web form submitted, wait, send email, wait, send brochure
Guests requesting and voting for songs on their phones
Set Ready
Set Ready matching every song in a wedding playlist to the DJ’s own library
The client portal on an iPad: event date, times and venue
app.planningbeats.com
Planning Beats calendar: a year of bookings
book.yourdjname.co.uk
A DJ brochure: packages with prices and an Add to Booking button
The client portal on a phone: countdown and planning progress
app.planningbeats.com
Planning Beats reports: leads and conversion
PB
New enquiry22:47 · Sat
Sarah & James · Wedding · 14 Sep 2026
Quote sent automatically£1,850 · full event package
Booking manager every booking on one screen

Anyone can send a contract. This was built around the music.

Their Spotify playlist, the YouTube link to the first dance, the songs they never want to hear. Every one checked against your own library and sent to your DJ software in running order.

“The music matching tool has massively sped up my prep time.” Charlie, verified Trustpilot review · See how Set Ready does it

See everything it connects to

Works with what you already use Two-way calendar sync
RekordboxSerato DJEngine DJTraktorVirtual DJLLexicon DJdjay ProSpotifyApple MusicTidalYouTubeAmazon MusicDeezerRekordboxSerato DJEngine DJTraktorVirtual DJLLexicon DJdjay ProSpotifyApple MusicTidalYouTubeAmazon MusicDeezer
StripeZelleVenmoCash AppQuickBooksXeroGoogle CalendarOutlookiCalGmailMicrosoft 365SMS via TwilioZapierChatGPTClaudeStripeZelleVenmoCash AppQuickBooksXeroGoogle CalendarOutlookiCalGmailMicrosoft 365SMS via TwilioZapierChatGPTClaude
Watch the demo

Watch one real booking, from the enquiry to the night.

Two minutes. The enquiry comes in, the client opens their portal, signs, pays and picks their music. It’s what your client sees, not a sales deck.

Try it free, no card
Your clients’ details are looked after
Google CASA Tier 2 verifiedIndependently security-tested to Google’s standard.
Secure cloud hostingYour data lives on encrypted, enterprise-grade servers.
Backups & disaster recoveryEverything backed up regularly, restorable in minutes.
Payments secured by StripeCard details go to Stripe, never stored by us.
New in Planning Beats

Start with your bookings. Everything else is there when you’re ready.

Setting up a new system can feel like one more job on top of everything else you’re already doing. That’s exactly why we built the setup tool, so getting started is the easy part.

AI setup

AI scans your website and sets you up in minutes, not weeks.

Paste your web address and the setup assistant reads it: your logo, your brand colour, your services and prices are back on screen in seconds for you to confirm. Then it walks you through the rest, one question at a time. The planning tools, the portal, the automations: all there, ready to add at your own pace.

Start a setup conversation
Your setup
Foundation3/9
Branding
Business details
Services & rates
Payment & contract
Availability
Contract template
Client portal
Booking pipeline
Set Ready desktop app
Win work0/7
Bring it across0/3
Sharpen0/11
Setup assistantSet up in a conversation
Hi. I set up your booking system with you. Tell me a bit about your DJ business, or paste your website address and I’ll read it first.
Have a look at my website: gloucestershirediscos.co.uk
Read it. Here’s what I found. Tell me if anything’s wrong:
Gloucestershire Discos logo #904898Brand colour
Gloucestershire DiscosWedding & party DJ · Gloucestershire & the Cotswolds
4 servicesPackages from £6956 venuesEmail & phone
All correct, let’s go.
Bring your own AI

Connect your own ChatGPT or Claude.

Add Planning Beats as a connector in the ChatGPT or Claude account you already have. Ask about Saturday’s booking, check a date, draft the reply, add the lead. Your own bookings, leads and clients, answered by the assistant you already use.

ChatGPTBookings, leads & clients, in chat
Connected
ClaudeBookings, leads & clients, in chat
Connect
Excellenton Trustpilot, every review five stars
£27a month for three DJs, every feature
7 daysfree to try, no card
700+DJs in the Inner Circle

The gig’s never the problem.

It’s the week around it. Four things working DJs kept telling us, and what we built for each one.

01

Saturday night. You’re mid-set and an enquiry comes in.

By Sunday they’ve booked whoever replied first. Now your quote goes out while you’re still playing.

02

It’s 11pm and you’re typing “just checking in” again.

Follow-ups go out on their own, in your words, and stop the moment the client replies.

03

Four subscriptions, and none of them talk to each other.

Music in one, contracts in another, a portal somewhere else, a calendar link for calls. It’s all in here for £27 a month plus tax, with nothing held back for a higher tier.

04

They got a Google Form. Your client gets a portal with your name on it.

When a client can see the plan, the timeline and the contract before they ask the price, the chat stops being about what you cost.

See it in action
How it works

The booking confirms while you sleep.

From the first enquiry to the night itself, in four steps.

Branded wedding brochure with packages and prices
01

The enquiry comes in

Someone fills in your form. Your brochure, with your packages and prices, is in their inbox seconds later.

Replaces PDF price lists and quotes typed out by hand

Automated follow-up sequence: web form trigger, wait, send email
02

The follow-ups send themselves

On your schedule, in your words. They stop as soon as the client replies.

Replaces chasing by hand, or a separate automation tool

Client portal: wedding ceremony timeline and questions
03

Your client does the planning

One link, with your branding. They sign, pay the deposit, then plan their music and timeline. You’re told as each part’s done.

Replaces a Google Form, a PDF planner and an e-sign tool

Set Ready matching a wedding playlist to the DJ’s own library: 12 of 13 matched, one flagged
04

You turn up ready

Their playlist is matched to your library, the missing tracks are flagged and the running order’s done.

Replaces a separate music prep subscription

That’s four things it does. The rest is there when you’re ready for it.

Works with what you already use

It connects to the rest of your business too.

Your payments, your accounts, your calendar, your inbox and your video calls. Nothing to replace, and your calendar syncs both ways.

Set Ready · included with every account

Music sorted before the night, so on the night you can read the room.

Most music planning stops when the playlist’s exported. Set Ready carries on when you press play.

Set Ready matching wedding requests to the DJ’s own library: two songs matched at 100% with the primary match picked
Before

Every song they send, checked against your library.

See what you own, what’s missing and which version you’ve got, weeks before the gig. Then send the set straight to your DJ software.

On Cue over Rekordbox: the loaded track is on the Do Not Play list and On Cue warns before it goes out
During · On Cue

The client’s plan, over your DJ software.

On Cue sits on top of whatever you play on. Load a do-not-play and it warns you before it goes out.

Missing Gems in On Cue suggesting unplayed tracks from the DJ library that fit the song playing
During · Missing Gems

Music you forgot you owned.

Set Ready sees what you’re playing live and suggests tracks you own that fit, ones you haven’t played in a long time.

Auto-Cue StudioFind DuplicatesTidy LibraryFix Track InfoDetect & Fix KeysDiscover & BuildSmart PlaylistsMixable TracksFind Lost filesBackupEnergy & VibeSet Recap
Any time · Library tools

It looks after your library too.

Cue points, duplicates, messy tags, lost files and backups, sorted inside Set Ready and working with the DJ software you already use.

Included with every Planning Beats account. Nothing extra to buy. See how Set Ready works
Daniel Ross, founder of Planning Beats
PB
Daniel RossFounder of Planning Beats
Built with the industry

103 DJs paid for this before it existed.

I started my first DJ company when I was 14. I pitched it to my dad, Gareth, who’s a finance director. He asked the questions a finance director asks a 14-year-old with a pair of speakers, then wrote me my first business loan.

Years later I went looking for software that fit how a DJ business really runs, the music as well as the paperwork. It didn’t exist. So more than two years ago, before AI could write code for you, we hired a real engineering team and paid for it properly. Angel leads the tech, Kamen runs the project, and Gareth still asks the hard questions.

103 working DJs paid in advance to help make it happen, some of them years before launch. They’re the reason it’s here, and the DJs in our Inner Circle still tell us what to build next.

We do it for one reason: to help every mobile DJ do the job better, and be treated like the professional they already are. The DJ in their first year, fitting gigs round a day job, gets exactly the same tools as the biggest multi-op.

Try it free, no card Seven days, every feature, no card.
Making the invisible visible

Nobody haggles with a DJ who’s already shown their work.

Most price objections happen because the client can only picture the night itself. Show them the plan, the timeline and the contract at enquiry stage, and the question becomes when to book you.

Every enquiry, quote and follow-up in one place.

See who’s opened your proposal, who’s gone quiet and what’s going out next. Overdue invoices get flagged for you.

Instant personalised quotes
Timed follow-up sequences in your tone
Proposals tracked and auto-chased
Planning Beats automations
Branded client portal on a phone
Client portal questions

Their wedding, with your name on it.

Clients sign, pay and plan in a portal that carries your logo, your colours and your own domain, from the first email to the running order.

Your own domain, not ours
Your logo and colours on every screen
Guided sections, not a long form
No app required, works on any device
See all features
Just added

Four things DJs asked for.

See every feature
planner.yourdjname.co.uk
Your own domain

True white label. Connect your domain and the client portal lives at your address, not ours.

Google Meet · Tue 10:30
Clients book a call

Zoom (awaiting approval), Google Meet, Teams, phone or in person. Drop the page into a portal question.

12 requests
Guest song requests

One link and QR code per event. Guests request from their phones, with no app and no sign-up.

XeroQuickBooksSynced
Xero and QuickBooks

Invoices and payments push to your accounts on their own. Nothing to re-type at month end.

Verified Trustpilot reviews

Every review so far is five stars. Here’s what they said.

Excellent on Trustpilot
A full dance floor at a wedding, hands in the air under purple light

“It’s taken me from being ‘just another DJ’ to giving clients that feeling of ‘wow, this DJ really knows what he’s doing.’”

Ellis Bland · Verified Trustpilot review

An absolute no-brainer.

It’s taken me from being “just another DJ” to giving clients that feeling of “wow, this DJ really knows what he’s doing.” The level of professionalism it creates throughout the whole client journey is on another level. I’ve used other CRMs, lacklustre and expensive for what they offered. Planning Beats is the complete opposite. Affordable, incredibly advanced, and easily the best CRM I’ve used so far.

EB
Ellis Bland19 May 2026

Like planning a gig, only better.

A CRM built by a DJ for DJs. Everything you need to run your business at your finger tips. Dan has been incredible at listening, taking feedback, implementing changes and making the system better with every update. From taking an enquiry to noting down the venue’s WiFi code, this system has it all. My clients love the portal and I love Planning Beats.

TW
Thomas Westwood15 May 2026

Planning Beats has revolutionised my business.

I started my mobile Disco company with an extremely convoluted booking procedure using multiple different apps, calendars and emails. This caused me to miss enquiries and make errors with bookings and had a serious effect on my business performance. Planning Beats has completely changed all of that.

My DJing and equipment side was perfect, but I was being let down by the admin. Planning Beats made the enquiry, booking and event planning side of my business look as professional as what turned up on the day. The music matching tool has massively sped up my prep time and the event prep PDF means I don’t miss any requests from the couples.

All of the couples who have used the app so far have commented on how easy it is to use and how much I stand out from the competition. A fantastic app, a team that are always happy to assist you and continuous development make me sure my business will be using Planning Beats far into the future.

C
CharlieVerified Trustpilot review · 19 May 2026
View on Trustpilot

One of the best investments.

Coming from spreadsheets and Google Forms, Planning Beats is in a world of its own. I didn’t think I needed a CRM because I wasn’t busy enough, but admin is 10% of what it was before. Automations, active brochures, plus Set Ready hooking in so you can match every song to your DJ library, with must-play / do-not-play alerts at the gig. 100% nothing on the market offers all these features at this price.

LA
Luke Andrew18 May 2026

Planning Beats is amazing.

Dan has been amazing from the very start, always there to answer any questions and guide you through any problems. His product really is a game changer for my business. I’ve spent so much time in the past creating a booking on my database, emailing it, then amending once the deposit paid, and that’s before we get into any additional services Planning Beats does for you. Was previously subscribed to a system costing me an absolute fortune, just for the music management side.

DT
Darren Tipples11 May 2026
Read all reviews on Trustpilot
Pricing

Every working DJ should have the same tools as the agencies.

Solo or multi-op, you get every feature. Start on your own and add DJs as you grow. That’s not a launch offer. It’s the point. From £27/month for 3 DJs, then £3.95/month per extra DJ, ex VAT.

DJs on your account: 3

Slide to the top for unlimited DJs. Office and support staff are always free and sit outside this.

Every account includes
  • The whole platform, no feature gating
  • White label client portal
  • Unlimited free office & support staff
  • Add or remove DJ seats whenever you like
Need more DJs?£3.95/mo or £43.45/yr per extra DJ user

Annual billing is 12 months for the price of 11. Office and support staff are always free and sit outside this pricing.

Not sure how many DJs you need? Get in touch before you commit.

Prices exclude any VAT, sales tax or GST, which is calculated at checkout based on your billing address. Paid plans cover DJ users assigned to events and operational workflows. Unlimited means unlimited DJ users, subject to fair usage and platform terms. All payments are processed in GBP; other currencies are approximate.

Help getting started

You’ll set this up with us, not on your own.

New software can feel like one more job on top of everything else. So there are three ways to get a real person while you find your feet.

Live group sessions

Free onboarding on Google Meet with the team and a handful of other DJs. We work through one part of the platform at a time.

See upcoming sessions
A one-to-one with the team

Once you’re in, book a private call with the team straight from your account whenever you’re stuck on something specific.

Inside your account
The Facebook community

Working DJs in the Inner Circle, sharing what works and telling us what to build next.

Join the community
FAQ

The questions DJs ask us before they sign up.

If something isn’t answered here, just ask us.

None. Every account gets seven days free with every feature and no card. After that it’s £27/month plus tax for three DJs. No contract, no catch.
Standard pricing is £27/month for your main account, which covers three DJs. Extra DJ users are £3.95/month each; office and support staff are free. Prices exclude tax (VAT in the UK and EU, sales tax in the US, GST in AU, NZ and Canada), calculated at checkout based on your billing address. Every feature is included, with no feature-gated tiers. You’ll get clear notice before anything changes.
All of it, and none of it’s a mockup. Booking management, music planner, white label client portal, digital contracts, online payments, staff and wage management, venue portal, sales proposals, two-way calendar sync and the mobile app are all live today, used by working DJs every week. The only things you won’t find yet are the handful we’re still building, and the DJs in our Inner Circle help decide what comes next.
Yes. The AI setup tool reads your website and builds your account from it, and CSV import brings data across from any system: spreadsheets, another booking tool, whatever you run today. Leads, bookings, contacts, services, staff and equipment all import. A guided setup wizard walks you through the rest.
Yes. Your data is stored securely on encrypted hosting, never shared with third parties, and never used for anything other than running your account. You can export everything at any time. Planning Beats is GDPR compliant and Google CASA Tier 2 verified.
Then you walk, no harm done. No contracts, no lock-ins, nothing to cancel. We’d rather earn your subscription every month than trap you into one.
Most DJs are taking real bookings through it the same day. Start with your bookings; everything else is there when you’re ready. Don’t fancy doing it yourself? Join a free live session and we’ll set it up with you.
No. If you can use your phone, you can use Planning Beats. Everything has a guided setup, plain-English labels and a step-by-step guide for every screen. And when you get stuck, a real person answers, not a bot.
Yes. Nothing forces you to flip everything overnight. Plenty of DJs run their next few bookings through Planning Beats while the old spreadsheets wind down, then quietly never go back.
Yes. Add other DJs, assistants or office staff as their own users, each with their own login. During the seven-day trial, everyone’s included. After that, extra DJ seats are £3.95/month each plus tax; office and support staff are always free.
No app store, no downloads. Your clients get a link to a portal that sits under your own brand, where they book, pick songs, sign contracts and pay. When they open it, their phone offers to save it to the home screen and switch on notifications, so they end up with a proper app icon and reminders without installing anything.
Yes. Set Ready checks the playlist your client builds against your own library and tells you exactly which tracks you don’t own yet, with enough notice to buy them before the gig, then exports straight into Rekordbox, Serato, Engine DJ, Traktor or Virtual DJ.
Real help from people who actually DJ. Message us in-app, and once you’re in, you can book a call with the team straight from your account if you’d rather say it out loud. We built this with working DJs, 700+ of them in the Inner Circle now, so “how do I...” usually gets a straight answer fast.
The full list

Everything it does, and everything it connects to.

You don’t need all of this on day one. Start with your bookings. The rest is here when you’re ready for it.

RekordboxSerato DJEngine DJTraktorVirtual DJLexicon DJdjay ProSpotifyApple MusicTidalYouTubeAmazon MusicDeezerStripe ConnectZelleVenmoCash AppQuickBooksXeroGoogle CalendarOutlookiCalGmailMicrosoft 365ZoomGoogle MeetMicrosoft TeamsSMS via TwilioZapierChatGPTClaude RekordboxSerato DJEngine DJTraktorVirtual DJLexicon DJdjay ProSpotifyApple MusicTidalYouTubeAmazon MusicDeezerStripe ConnectZelleVenmoCash AppQuickBooksXeroGoogle CalendarOutlookiCalGmailMicrosoft 365ZoomGoogle MeetMicrosoft TeamsSMS via TwilioZapierChatGPTClaude
RekordboxSerato DJEngine DJTraktorVirtual DJLexicon DJdjay ProSpotifyApple MusicTidalYouTubeAmazon MusicDeezerStripe ConnectRekordboxSerato DJEngine DJTraktorVirtual DJLexicon DJdjay ProSpotifyApple MusicTidalYouTubeAmazon MusicDeezerStripe Connect
ZelleVenmoCash AppQuickBooksXeroGoogle CalendarOutlookiCalGmailMicrosoft 365ZoomGoogle MeetMicrosoft TeamsSMS via TwilioZapierChatGPTClaude ZelleVenmoCash AppQuickBooksXeroGoogle CalendarOutlookiCalGmailMicrosoft 365ZoomGoogle MeetMicrosoft TeamsSMS via TwilioZapierChatGPTClaude
DJ software7
RekordboxSerato DJEngine DJTraktorVirtual DJLexicon DJdjay Pro
Music sources6
SpotifyApple MusicTidalYouTubeAmazon MusicDeezer
Payments & invoicing6
Stripe ConnectZelleVenmoCash AppQuickBooksXero

Zelle, Venmo and Cash App attach as a link or QR on the invoice. We don’t pull data; your client pays you straight, no processing fees.

CalendarsTwo-way sync
Google CalendarOutlookiCal

Two-way sync with all three: a booking in Planning Beats lands in your calendar, and a block in your calendar shows as busy here.

Comms9
GmailMicrosoft 365IMAPPOP3SMTPSMS via TwilioZoomGoogle MeetMicrosoft TeamsWhatsApp · coming soon

Meetings · Clients book a call from a page you share or embed in a portal question: Zoom, Google Meet, Microsoft Teams, phone or in person. Links and reminders go out on their own. Zoom is awaiting Zoom Marketplace approval.

API & webhooksLive
ZapierMaken8nWebhooksREST API

An open API and webhooks, so Planning Beats works with Zapier, Make, n8n or anything else you run. Your leads, bookings and payments can go wherever you need them.

What’s inside, area by area

165 features across 28 areas. Tap any area to see what’s in it.

Set Ready
Library matchingEvery request checked against every folder and drive you own, in seconds. Remixes, edits, versions, feat. credits and accents all handled.
Missing tracks, weeks aheadA clear list of what you still need, with time to source it. No 10pm scramble for the first dance.
Gig Ready trackingA track is marked ready when the beatgrid is locked or the cue points are set.
One-click exportThe matched playlist goes straight into Rekordbox, Serato, Engine DJ, Traktor, Virtual DJ, Lexicon or djay Pro.
Reads your DJ softwarePlay counts, star ratings, BPM, key, cue points and play history from Serato, Rekordbox, Virtual DJ and Traktor.
On Cue: the plan over your decksFloats on top of your DJ software with the timeline, must-plays, do-not-plays and the client’s notes in view.
On Cue: do-not-play warningsReads both decks live and warns you before a banned song or artist goes out.
On Cue: promises keptMust-plays tick themselves off as you play them. Missing gems suggest what would mix well next.
Insights: what workedLongest-danced tracks, what is trending in your sets, most requested songs and your full play history.
Insights: library gapsSongs clients asked for that you have never owned, your tempo spread, and the eras and genres you are thin on.
Music you forgot you ownedReads your play history and digs out the tracks you have not touched in years.
Charts & playlistsTop 100 for 37 countries, 135+ curated charts, any Spotify playlist by URL. See what you already own before you export.
Library toolsDelete duplicates, auto cue, tidy messy tags, find lost files and back up.
Set RecapWhat you played, when and for how long, after every set.
Whole-team Set ReadyEvery DJ you hire turns up prepped.
Free desktop app, Windows and MacIncluded with every account. Nothing extra to buy.
34live integrations
165features across 28 areas
7DJ platforms supported
Seven days free

Anyone can press play. Here’s what happens first.

Show your clients the work behind the night. Seven days free with every feature, no card. After that it’s £27 a month plus tax for three DJs.

Try it free
No card
Seven days free, every feature
Guided setup and one-click import
Rather talk it through first? Book a call with the team.
DJ to DJ

Talk it through with us.

25 minutes with people who DJ too. Ask us anything. If it’s not right for you, we’ll say so.

25 minutes · Google Meet · No card needed